Booking terms and conditions
1. Your contract with us will begin when we issue you your confirmation email. Your contract with us will be on the terms set out in these Terms and Conditions.
1.1. We may offer you the option of provisionally holding a booking if you contact us by telephone or email. We will let you know how long we are able to provisionally hold your booking for when you contact us– if you do not confirm your booking by that time, the accommodation will be released for general sale.
1.2. All bookings are formally confirmed when we issue you with your confirmation email.
1.3. You, as the person making the booking, will be responsible for all members of your party. You, as the person in charge of your party, must be at least 18 years old at the time of booking.
2. Paying for your accommodation
2.1. For bookings (i) made more than 8 weeks in advance or (ii) of over £100, you must pay us 30% of the total amount payable for your booking at the time of booking and the remaining amount 10 days before your arrival date
2.2. For bookings (i) made less than 8 weeks in advance or (ii) of £100 or less, you must pay us 30% of the total amount payable for your booking at the time of booking and the remaining amount 10 days before your arrival date
2.3. We will send you a reminder by email or by telephone 10 days before your arrival date. If you fail to make the relevant payment 7 days before your arrival date, we will assume that you wish to cancel your booking. If this happens, your booking will immediately be cancelled and your deposit will not be refunded.
2.4. We reserve the right to change or withdraw a promotional offer at any time by amending or removing details of these offers from the relevant sections of Facebook et al, websites. Where we are unable to provide you with a discount or offer on your booking due to this offer having been withdrawn or amended:
2.5. where we have not processed your order, we will e-mail you to notify you the offer is no longer available, and cancel your booking; or
2.6. where your order has already been processed, we will notify you by e-mail that the discount or offer is no longer valid, and provide you with a refund of any monies you have already paid.
2.7. Payment may be made through cash or PayPal.
2.8. We do not provide Fun Passes, Activity Bundles or day passes. Please refer to the following website for more information – https://www.haven.com/parks/north-wales/greenacres/faqs/useful-information.aspx
3. Pricing for our accommodation
3.1. All prices given by telephone or on our website include VAT. If the VAT rates change, we reserve the right to change our prices accordingly. VAT invoices can be provided on request.
3.2. All prices given by telephone or on our website include all charges for water, gas, electricity, and oil.
4. If you want to cancel your booking
4.1. Your contract with us is a contract for the provision of leisure accommodation on a specific date or dates and this means that you do not benefit from a “cooling off” period. We do, however, offer you the right to cancel your contract subject to the provisions of this section 4.
4.2. If you wish to cancel a confirmed booking you must let us know by email or in writing as soon as possible. Your booking will be cancelled with effect from the day we receive your email or written notification.
4.3. The closer your cancellation is to the start of your booking, the less likely we are to recover the cost of your booking by re-selling your accommodation. Our cancellation charges, therefore, increase as your start date approaches.
4.4. No. of days prior to holiday start date Cancellation charge
4.5. More than 180 days – an administration fee of £40 to cover the costs we incur in cancelling your booking
4.6. More than 60 but less than 180 days – an administration fee of £40 to cover the costs we incur in cancelling your booking and 50% of the booking deposit.
4.7. Less than 60 days – an administration fee of £0 to cover the costs we incur in cancelling your booking and 100% of the booking deposit.
5. If you want to change your booking
5.1. If you want to change any detail of your confirmed booking you must let us know by telephone, by email or in writing as soon as possible.
5.2. Whilst we will do our best to accommodate you, we cannot guarantee that we will be able to meet any request for changes. Please note that it is not normally possible for us to change bookings less than two months before the start date.
5.3. We recommend that Holiday Travel Insurance Damage Protection and Cancellation Insurance be taken out
6. If we need to change or cancel your booking
6.1. We do not expect to have to make changes to your booking, however sometimes problems happen and bookings have to be changed or cancelled. We will only change or cancel your booking if necessary to perform or complete essential remedial or refurbishment works or for other reasons unforeseen at the time you made your booking which are beyond our reasonable control.
6.2. If we do need to change or cancel your booking under this Section 6, we will only be responsible for foreseeable losses that you suffer because of that change or cancellation and we will not be responsible for any unforeseeable losses you suffer as a result of that change or cancellation. A loss is foreseeable if it is an obvious consequence of our change or cancellation of your booking or if it was contemplated by you and us at the time we entered into this contract.
7. Visitor standards and behaviour
7.1. You will be provided with a welcome pack at your accommodation that contains important information about your stay with us. Please ensure that you and your party read the welcome pack carefully on arrival. You must also ensure that you and your party familiarise yourselves with the layout of the accommodation and the location of the fire exits.
7.2. You must only use the accommodation for the purposes of your holiday. You must not use the accommodation for any other purpose, including for any business purposes, without our prior written consent.
7.3. You must keep the accommodation and its contents clean and tidy and leave them in the same condition as when you arrived.
7.4. You must not use the accommodation or allow it to be used, for any dangerous, offensive, noisy, illegal or immoral activities. You must not cause any nuisance or annoyance to any neighbours or anyone else during your stay.
7.5. Smoking is not permitted in any part of your accommodation. You and your party must not smoke inside your accommodation. You and your party must not use candles, fireworks or Chinese lanterns at your accommodation. You and your party must not use a barbecue at your accommodation unless we have provided one.
7.6. If your accommodation has a fire, oven, or hob, please ensure this is used safely and responsibly.
7.7. Dogs are permitted at certain properties, as indicated on our website. You must tell us at the time of booking if you wish to bring a dog to one of our dog-friendly properties. Please do not bring dogs to our properties that are not indicated as dog friendly. Unfortunately, no other domestic pets are permitted at our properties. Assistance dogs are permitted at our properties, however, you must notify us at the time of booking if you wish to bring an assistance dog with you.
7.8. At properties where dogs are allowed - Dogs must be under strict control at all times while in and outside the property
7.9. Any fouling of lawns etc. must be cleared up without delay.
7.9.1. The dog owner must bring the dog's bed or basket for sleeping in.
7.9.2. Dogs MUST NOT be left alone in the property or elsewhere at any time.
7.9.3. Dogs MUST NOT lie on beds or furnishings, and hair must be well cleared up before departing.
7.9.4. Dog owners must ensure that their pets are free from parasites and fleas before they occupy the property. Failure to do so will incur subsequent charges.
7.9.5. Each dog or pet will be charged at £15.00 per stay However, any damage (which must be reported to the Owner immediately) or excessive cleaning that may incur an additional charge, will be at the Owner's discretion.
7.10. Please note that if you do not comply with the standards and behaviours set out in this Section 7 we may need to exercise our rights under Section 12 (“Our right to evict”).
8. Maximum occupancy for your accommodation
8.1. You must ensure that the maximum number of persons occupying the accommodation does not exceed the maximum occupancy limits set out on our website. You must not bring additional camp beds to the accommodation or allow tents, caravans or campervans at the accommodation.
8.2. We set maximum occupancy limits in line with the facilities and equipment available at the relevant suggest we accommodation and in order to comply with applicable health and safety and regulatory requirements. As such, we reserve the right to require you to leave the premises (without any compensation) if you exceed the maximum occupancy limits as described in this Section 8.
9. Damage to the accommodation or its contents
9.1. If you discover that anything is missing or damaged on arrival at your accommodation you must notify us immediately on 01978 788 008. If you do not notify us we will assume that you caused the relevant damage or loss.
9.2. You will be responsible for the cost of any accidental damage you or your party cause to the property or its contents in excess of £250. So, for example, if you cause accidental damage of £500, you will need to pay us £250.
9.3. You will be responsible for 100% of the cost of any non-accidental damage you or your party cause to the property or its contents. Any loss or damage caused by your failure to meet the requirements set out in these Terms and Conditions will be considered non-accidental damage.
10. If you have a problem or complaint
10.1. We take care to ensure that our accommodation is of a high standard. However, if you have any problems with your accommodation, please contact us immediately and give us the opportunity to resolve it. Please contact our holiday's team by telephone on 01978 788 008 or by email at hello@bookastaycation.co.uk. We will work with you to ensure that any complaints are investigated and resolved as promptly and efficiently as possible.
10.2. If you have an unresolved complaint at the end of your stay please contact: Customer Care Officer, Book A Staycation, Unit 8b Elmwood, Pandy Business Park, Wrexham LL11 2UD.
10.3. In considering any complaint we will take into account whether we have been given the opportunity to investigate it and put matters right.
10.4. Please note that we will not tolerate any written, verbal or physical abuse towards any of our staff or representatives.
11. Our rights of access
11.1. Our staff, owners or contractors may need to access your accommodation if there is an unforeseen problem, to investigate a complaint you have made, or to perform certain routine property checks. If this happens, we will do our best to let you know in advance of the date and time that we will need access.
11.2. If your stay with us lasts more than 10 calendar days, You have the option to book an additional clean at the cost of £54.
11.3. If we do need to access your accommodation for any reason we will always try to access the property at reasonably convenient times (other than in the event of an emergency) and contact you on the details provided in the booking form
12. Our right to evict
12.1. We may terminate our contract with you and ask you to leave your accommodation immediately (without any compensation being payable) if:
12.1.1. we consider that you or your party have committed a serious breach of these Terms and Conditions;
12.1.2. we consider that your or your party’s behaviour endangers the safety of our visitors or staff;
12.1.3. any complaints are made of anti-social or unacceptable behaviour against you or your party;
12.2. you or your party cause an unreasonable amount of damage to the property or its contents; or you exceed the maximum occupancy limit for your accommodation.
13. Our liability to you
13.1. If we fail to comply with these terms, we are responsible for loss or damage you suffer that is foreseeable as a result of our breach of these Terms and Conditions or our negligence, but we are not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if it is an obvious consequence of our breach or if it was contemplated by you and us at the time we entered into this contract.
13.2. Nothing in these Terms and Conditions is intended to limit our liability for:
13.3. death or personal injury caused by our negligence;
13.4. fraud or fraudulent misrepresentation on our part; or
13.4.1. any breach of the terms implied by Section 2, 3, 4 and 5 of the Supply of Goods and Services Act 1982.
14. Events beyond our control
14.1. We will not be responsible for any failure to perform our obligations under these Terms and Conditions that is caused by an event outside our control.
14.2. An event outside our control means any act or event that is beyond our reasonable control, including without limitation fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural disaster, strikes or industrial action by third parties, terrorist attack or threat of terrorist attack, war or threat of war, civil commotion, riot, invasion, or failure of public or private telecommunications networks.
15. Some practical information for your stay
15.1. Your check-in time is from 2 pm and your departure time is by 10:30 am. If you do not leave the accommodation by the required departure time we reserve the right to charge you a late checkout fee to cover any costs we incur.
15.2. If you leave any of your possessions behind at your accommodation, please contact us as soon as possible. We reserve the right to charge you for any storage and delivery costs that we incur in relation to your lost property. We will hold all lost property for 3 months, after which it will be disposed of.
16. Data Protection
16.1. We may wish to communicate with you from time to time about our offers
17. Governing Law
17.1. These terms and conditions are governed by English law. You and we both agree to submit to the non-exclusive jurisdiction of the English courts.
